25 Comments

  1. mark
    ·

    Thank you so so much for this. Im with hostgator and after some time talking with there tech support about trying to find a way to do this exact thing, they did not know!!! your instructions worked so so well !!! this page is bookmarked thats for sure !!

    Reply
  2. Jeremy
    ·

    Thanks for the info. I host clients using Hostgator and a lot of them want to run IMAP and run out of disk space in a hurry. Do you know if this method uses Gmail’s disk space or the domain host’s disk space? Usually when I do a forwarder the disk space is accumulated on the server.

    Do you know of a way to run a domain email, through Outlook, that uses the free mail space offered by Yahoo or Google?

    Appreciate the writeup.

    Reply
    1. Alan Watchorn
      ·

      This method does use Google’s disk space so you’ll “never” have to delete another email. I will also fill up space on Hostgator but I’m sure they have a setting to automatically delete old email. WHen sending from Gmail though, I think you need to set it up to save your emails. I don’t remember clearly though. I don’t use Outlook or desktop email software but there is a way using POP/IMAP.

      Reply
      1. Jeremy
        ·

        Thanks for the info Alan. Much appreciated. Jeremy

        Reply
  3. Tom
    ·

    Good one, easy to follow.
    Successfully setup the email for the domain and be able to send from gmail.
    One question though, I tried sending from my email@domain.com to my hotmail. The email was filtered to the junk inbox. Do you have any tips to prevent this? This is bad since most of the time when I contacted a person, I’ve to tell them to check to junk inbox.

    Reply
    1. Alan Watchorn
      ·

      This method is supposed to help avoid this issue but there are other reasons that your email might go to a spam folder such as the content of the email and the server that the email is being sent from has sent spam before.

      Reply
  4. jason
    ·

    What can I do to change settings so that my email sent through gmail which is supposed to always appear as it is from my company’s server is more consistent?

    Sometimes it does exactly as I would like which is reply or send my mail as
    xxxxx@mycompany.com other times it reads with the gmail address I signed up for

    mycompany@gmail.com sent on behalf of xxxxxx?

    I cannot figure out how to avoid this?

    Reply
    1. Alan Watchorn
      ·

      When just sending an email you just have to select the right email address to send from but if you are replying to an email you can set it up in Gmail to reply automatically from the correct email in the settings area. Choose the 1st option in the settings area:

      When replying to a message:
      – Reply from the same address the message was sent to
      – Always reply from default address (currently XXX@gmail.com)

      Reply
  5. popcornlollipop
    ·

    Thank you, Alan! This was giving me a hard time, but your instructions made everything so easy and clear.

    Reply
  6. Jeremy
    ·

    Hi Alan,

    I have been receiving updates to this thread and I have another related question maybe you can help or one of the others on the thread. This is not an email space issue, but an email host issue.

    I am still with HostGator and I’m hosting about 50 sites that I have developed and some for business associates (for free) and some friends (for free). Hosting is a service I provide, but not at all the focus of my business. Today we are having an email issue, not sure if it’s HostGator or AT&T, but my phone rings off the hook and I lost a days work dealing with it. The hosting is solid at HG and takes very little support time. But when I host peoples email, every time they have an email that bounces or doesn’t send right away they call me. 9 of 10 times it is not my issue. It’s usually a SMTP issue with their ISP. So I am considering not hosting email anymore and reducing the price of my hosting. The hosting is so low margin anyway and the support is taking too much time. I think I would be better off setting them up with a email service elsewhere, that they can contact the support department themselves and not call me every time their monitor blinks funny (yes, bitter I know, been a long week).

    Do you or anyone else know of an Email host that I can run my domain email (jeremy@mydomain.com) through Outlook? Where I could update the MX records and use their service. I am not really looking for a free service because I need it to have a support department that my clients can call when they have a problem.

    Thanks again.

    Reply

  7. ·

    How come I can’t receive the confirmation code from Gmail?

    Reply
    1. Alan Watchorn
      ·

      It might be something about sending to and from the same email address.

      Reply

  8. ·

    Thanks a lot. That is exactly what I needed. You made it look very easy.

    Thanks.

    Hanan Badawy

    Reply

  9. ·

    Hi
    Great content, but it don’t work for me.
    :-(

    I set up and i can send mail by gmail whit my new address, but i cannot receive there if somebody send me anything … any idea?

    Reply
    1. Alan Watchorn
      ·

      I’m not sure if this is the issue but if you are trying to send from the same gmail account it won’t work. Try a Hotmail account or other if you have it.

      Reply

      1. ·

        It’s the opposite

        if i send by the associated gmail account it works, it does’t by other mail (I try other gmail account and yahoo too)

        Reply

      2. ·

        Solved.

        I had to set the POP3 section in gmail, too …
        Uncheking ssl certificate and whit the usual dreamhost credential. It seems you can do it whit 5 external email max.

        So the SMTP is to send, the POP is to receive, I soppose.

        Reply
  10. Kerry
    ·

    I keep getting this same error no matter how I try to setup Send:

    Authentication failed. Please check your username/password.
    [Server response: DNS Error: Address resolution of smtp.strathfieldretina.com.au. failed: Domain name not found code(0) ]

    I’ve a Dreamhost acct and email address and I’m using the follow config

    SMTP Server: smtp.mydomain.com Port: 587
    Username: myemailaddress@mydomain.com
    Password: **********
    Secured connection using TLS (recommended)

    I don’t have a Google apps acct. nor have I made any changes to my MX record.

    I have searched for an answer on Google forums. But not even Google have an answer!

    Reply
    1. Alan Watchorn
      ·

      I’m not sure but I think that Google may no longer allow this system. I think I read somewhere recently that it’s fine for existing accounts but they will no longer allow it for new accounts. I don’t remember where I saw it and I didn’t quite understand it. Also I could be wrong. If I find the article I will comment again.

      Reply
  11. Alon
    ·

    Hi,

    I used your guide but at the step where gmail is supposed to send an email I get an email in my gmail account saying:

    Mail Delivery Subsystem
    Delivery to the following recipient failed permanently:
    emailaddress-to-be-sending-messages-as-from
    Technical details of permanent failure:
    Google tried to deliver your message, but it was rejected by the server for the recipient domain by . [ip address].
    The error that the other server returned was:
    554 5.7.1 : Recipient address rejected: Access denied
    —– Message suppressed —–
    ———————————————-

    I would appreciate some help with this – readers, author, aliens, whoever ;).

    Reply
  12. shalom
    ·

    Thank you! Been ripping my hair out for hours, the dream host documentation was useless. Really helped me solve the problem quickly. :)

    Much appreciated,
    Shalom

    Reply

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